Use of Facilities

The Newark Board of Education understands that schools are a major part of the community and encourages the development of a sense of ownership by the community. The primary purpose of our schools is to offer a full educational program for our children. Prudent use and management of school facilities outside of the regular operating schedules, provided that such use does not interfere with the orderly conduct of a thorough and efficient system of education, allows the community to benefit more broadly from the use of its schools. The District understands the value of the schools as being central to the neighborhoods in which they are located. We also understand that the District is responsible for the long-term preservation of the schools so that associated fees are intended to assist in that endeavor. Applications for facility use must be received fourteen (14) business days before the start of the activity with appropriate proof of insurance along with a hold harmless statement as a prerequisite to being considered. The Board reserves the right to deny permits if they are not consistent with the above-mentioned goals and/or prohibit, rescind, modify, change or waive fees for the approved use of the facilities.


Facilitron - Use of Facilities

About Facilitron

Newark Board of Education is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.

In partnering with Facilitron, Newark Board of Education has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.

You can view and request all district facilities at:

Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by Newark Board of Education’s board policies on facility use. Newark Board of Education’s administrative staff will make final decisions on all facility use requests.

Facilitron will assist with the set-up of organizations and user accounts, including verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Newark Board of Education’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

The new Facilitron system is now live for all sites. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. For those who had reservations with Newark Board of Education prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account. If you need assistance setting up an account and/or submitting a facility use request, you can contact Facilitron directly at:, or by calling them at: 800-272-2962 ext. 1.

Use of Schools, Buildings and Facilities (Permits)

TitleFile SizeFile TypeDateLinkDownloads
Use of Facilities – Fees256 KBpdfApril 5, 20191006
Use of NPS Facilities – Permit Request Instructions296 KBpdfSeptember 20, 20181215
Use of NPS Facilities – Policy 1330304 KBpdfApril 5, 20191190