Provisional Teacher Process

Provisional Teacher Process Handbook 2016-17
At Newark Public Schools, highly effective teaching is our top priority. Great teaching—in every classroom, for every student, every day —is the best way we make sure our students graduate ready for success in college or a career. Novice teachers must receive additional supports through the Provisional Teacher Process (PTP). The PTP is designed to ensure novice teachers are prepared for success in the classroom and on track to receive a standard certification. This handbook will guide novice teachers, mentors, and administrators through the Provisional Teacher Process to ensure the program is a success for all participants.

Information for Novice Teachers
This document is published annually by the New Jersey Department of Education and includes many details about the PTP requirements as well as a full listing of DOE approved providers for additional educator training programs.

Novice Teacher Mentoring

Statement of Acknowledgement
This form officially documents the mentor-mentee relationship. The Talent Office will collect the signed Statements of Acknowledgement and submit them to NJ DOE.

Mentor Log
Mentors must officially document mentoring sessions conducted throughout the year. At the end of the mentoring period, mentors must submit their completed logs to the Talent Office to receive payment for mentoring services rendered. If additional space is required to describe mentoring activities, another format may be used as long as it includes the information requested on this form. Mentors and novice teachers should keep a copy of the completed logs for their records.

NPS Mentor Partnership Agreement
This form is recommended to set the stage for the mentor partnership at the school level. The form describes the roles, responsibilities, and commitment of all participants: mentor teacher, novice teacher and school leader.

Standard Certificate Application Process for teachers who began the PTP prior to 9/1/15

PTP Summative
Any teacher holding a provisional certificate who completes the Provisional Teacher Process, must submit this application upon completion of all PTP requirements to receive a standard certificate. The application includes three sections:

  1. Summative evaluation with standard certificate recommendation—Please forward the ORIGINAL document to the Talent Office completed in BLUE INK and signed by the Principal.
  2. Oath of Allegiance—This document must be notarized. Because it is only valid for 6 months, please wait until you have completed all other requirements before submitting this document.
  3. Verification of Program Completion (Alternate Route only)—To be completed by the Principal after reviewing course completion documents from the novice teacher’s educator preparation program.

Requirements

ALL new teachers
The PTP requires that all new teachers are evaluated, mentored (30 weeks for traditional/CEAS holders and 34 weeks for alternate route/CE holders), and complete additional coursework as required. In addition, submission of the online application for a standard certificate is required upon successful completion of the PTP.

Teachers who began the PTP BEFORE 9/1/15
These educators must be observed at 10, 20, and 30 weeks. No specific form is required for the 10 and 20 week evaluations and because the Talent Office will retrieve the observation data from Bloomboard there is nothing additional for you to submit. The original 30 week summative evaluation must be submitted to the Talent Office along with the Verification of Program Completion (alt route only) and a completed Oath of Allegiance form.

Teachers who began the PTP AFTER 9/1/15
Educators who began the PTP on after September 1, 2015 are required to have two years of Highly Effective of Effective annual ratings within their first three years of teaching. The 10, 20, and 30 week evaluations are not required for this group. IMPORTANT: because two years of annual evaluations are now required to obtain a standard certificate, new teachers will be provisionally certified for a minimum of two years.

Provisional Teacher Process Quick Reference Guide

When did you begin the PTP? Alternate Route (CE) Traditional Route (CEAS)
Before 9/1/15 Mentoring 34 weeks: weekly for at least the first 8 weeks 30 weeks: weekly for at least the first 4 weeks
Observations 10 and 20 weeks: Collected in Bloomboard so no additional form is required for these observations.
30 weeks: The original summative form should be completed in blue ink by the Principal and sent to the Talent Office.
Additional Coursework Teachers select a NJDOE approved training program based on their certification Not applicable
Verification of Program Completion Principals confirm successful completion of additional coursework based on reports received from the educator preparation program
Oath of Allegiance Document must be notarized and submitted to the Talent Office upon completion of all other PTP requirements
Online Standard Application After completing all PTP requirements teachers must apply for their Standard certificate online and pay the appropriate fee
After 9/1/15 Mentoring 34 weeks: weekly for at least the first 8 weeks 30 weeks: weekly for at least the first 4 weeks
Observations Teachers must receive two years of annual ratings that are Highly Effective or Effective within the first three years.
Additional Coursework Teachers select and enroll themselves in a NJDOE approved training program based on their certification Not Applicable
Verification of Program Completion Principals confirm successful completion of additional coursework based on reports received from the educator preparation program
Oath of Allegiance Document must be notarized and submitted to the Talent Office upon completion of all other PTP requirements
Online Standard Application After completing all PTP requirements teachers must apply for their Standard certificate online and pay the appropriate fee
Still have questions?
NPS Mentoring and Certification FAQs

Email the Talent Office at: mentoring@nullnps.k12.nj.us
NJ DOE Provisional Teacher Process Office: (609) 984-6377 or ptp@nulldoe.state.nj.us